National Occupation Code (NOC): 1241

Administrative assistants perform a variety of administrative duties in support of managerial and professional employers. They are employed throughout the private and public sectors.

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Job Duties for Administrative Assistants

• Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy
• Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations
• Schedule and confirm appointments and meetings of employer
• Order office supplies and maintain inventory
• Answer telephone and electronic enquiries and relay telephone calls and messages
• Set up and maintain manual and computerized information filing systems
• Determine and establish office procedures
• Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
• Record and prepare minutes of meetings
• Arrange travel schedules and make reservations
• May compile data, statistics and other information to support research activities
• May supervise and train office staff in procedures and in use of current software
• May organize conferences.

Working Conditions for Administrative Assistants

Work is completed indoors, either from an office environment or home. It typically involved sitting at a desk for extended periods of time at a computer or answering phone calls.

Alternate Job Titles

• Administrative Assistant
• Administrative Assistant - Office
• Administrative Secretary
• Appointment Secretary
• Church Secretary
• Contracts Secretary
• Executive Secretary (except Legal And Medical)
• Finance Secretary
• Human Resources Secretary
• Loans And Grants Administrative Assistant
• Office Administrative Assistant
• Personal Secretary
• Private Secretary
• Recording Secretary
• Sales Secretary
• School Secretary
• Secretary (except Legal And Medical)
• Secretary-clerk
• Taxation Service Secretary
• Technical Secretary
• Admin Assistant
• Administration Assistant
• Administrative Associate
• Service Appointment Coordinator
• Administrative Support
• Booking Services Coordinator
• Office Admin